Job Description

? To provide effective administrative support to the proposals team ? All general administrative duties for proposals team including setting up of new proposals ? Review invitation to tender documents, identify basic information required and prepare an index for tender review meeting ? Attend tender kick-off and progress meetings ? Record and distribute proposal documentation/correspondence ? Scheduling of meetings and booking meeting rooms ? Arranging catering and any other equipment/resources for meetings as required ? Collate information received from bid teams and format proposals in accordance with corporate guidelines ? Assist in proposals production and administer copying, binding etc ? Prepare presentation material ? Assist in collecting bid data and compile and maintain a catalogue of best practice bid responses ? Assist as and when required in the general running of other disciplines within the department (business development, marketing or graphic design). ? Other administrative duties as required

Job Description

Our client is a world leader in engineering, technologies and project management for the Oil & Gas industry. With over 50 year experience they employ a workforce of over 20,000 personnel in over 40 countriesAs Human Resources Assistant your main responsibilities will includeSupport the HR Team to ensure efficient, accurate and smooth processing of all relevant administration is provided to the Business. Create and maintain administrative processes and procedures which support the needs of the HR Department. Identify ways in which HR processes/procedures can be carried out more efficiently. Assist in the collation of HR monthly and quarterly reports for management and staff. This includes researching and developing new ways of presenting HR reports to enable the timely and accurate reporting to the business. Work closely with the HR Team in the delivery of HR activities eg. (bonus and salary reviews, appraisal campaign) Ensure data held within the Oracle HR database is up to date and accurate at all times which includes the input of new starts, leavers and changes as necessary. Induction presentations to new staff/contractors Processing of expenses for company credit card statements Preparation of Purchase OrdersExperience/QualificationsExperience in an administrative HR role within a progressive HR team IT Literate: HR Information Systems and Microsoft Office Suite to an intermediate level Excellent organisational and planning skills Proven administrative skills Oil and Gas industry experience within an HR department Excellent planning and organisational skills Financial awareness and numerical ability Understanding of business processes Understands and meets the needs of customers - internal and external as appropriate This is a permanent positionIf you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference 86738Orion Group currently supplies over 3,500 personnel in roles including Oil & Gas, Renewables, Power & Utilities, Construction, Mining, Rail, Aerospace, IT & Telecoms, Office and Commercial. With 29 offices worldwide, Orion Group operating in the UK and internationally and in January 2009, were named the UK's number one for engineering recruitment

Salary

neg

Job Description

Our client has established a reputation in the oil & gas industry by providing safe, innovative and cost effective solutions. Delivering services focusing on two key areas: Subsea Construction/IRM and Offshore Operational and Maintenance SupportAs Project Administrator your main responsibilities will includeDocument Control including but not limited to:Generating and maintaining of assigned Project Master Document Registers.Maintaining Project Registers (correspondence, incoming/outgoing drawings & documents, action tracking)Control and issue of all project related documentationCompilation and preparation of offshore workpacks.Organise and maintain project files (hard copy and electronically)Assist Lead Project Administrator with continuous improvement process for document control.Diary management, distribution of mail and other correspondence.Processing travel and accommodation requests, including organising transport for projects.Arranging internal/external meetings and organising buffet lunch and refreshments as required for the project team.In the absence of project team members; monitor incoming calls, correspondence, email etc, and keep the appropriate personnel informed.Servicing meetings, including taking minutes, noting and tracking action points.Assisting in the procurement process (Purchase Orders/Requisitions)Compiling tender packagesAd-hoc duties as required to assist the project teamExperience/SkillsExcellent communication and organisational skills Significant experience gained in an office environment preferably in oil & gas industry. Good working knowledge of MicrosoftWord/Excel/Outlook packagesThis is a temporary position - 3 monthsIf you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference 86678Orion Group currently supplies over 3,500 personnel in roles including Oil & Gas, Renewables, Power & Utilities, Construction, Mining, Rail, Aerospace, IT & Telecoms, Office and Commercial. With 29 offices worldwide, Orion Group operating in the UK and internationally and in January 2009, were named the UK's number one for engineering recruitment

Salary

neg

Key Requirements

Essential Skills and Experience: -Free from Incumbents and able to travel at short notice. -Clean drivers licence. -Relocation to Moray area essential after 3 month probationary period. -Graduate in Business Management preferred. -Able to adapt to change, has good common sense and is a quick learner. -Professional and honest, has a good appearance. -HR skills -Excellent IT skills and computer literate; Word, Access, Excel, Power point, Apple Ipad and Iphone and Keynotes. -Works well under stress and pressured conditions. -Diary Management. -BOD minutes, possible short hand skills. -Knowledge of the Electronics Industry: Defense and Oil & Gas beneficial. -Discrete, Hard working, Loyal to the company and a Principal Stakeholder. -Possible Company Secretary designate. -BD, Marketing and Sales skills.

Job Description

This Company are an Electronics / Control Systems Design and Manufacturing enterprise. 45 Employees. ISO 14001 & ISO 9000:2000 accredited. Investors in People IiP Number 15 in the fast fifty ( 50 Fastest growing technology companies in Scotland). The Company has recently secured Oil & gas, Space and Defence Airborne & Navel, contracts for its own high performance electronic products and is looking to increase the engineering resources to support the growth of the business. The Director of this Company is currently looking for a Personal Assistant to carry out Secretarial work and offer general assistance to themselves and the company.

Salary

Negotiable

Key Requirements

Knowledge and experience with Microsoft Word, Excel and AX or ERP experience desirable. • Good organisational skills • Basic Office Administration Skills • Good communication skills, both verbal and written

Job Description

Data input Assist AX super-users with data entry, cleansing, uploading System process testing General administrative tasks associated with the AX Project Participate in any AX meetings / training where required Data manipulation in preparation for AX go-live.